Date

26 Oct 2020

Attendees

Goals

Determine concrete next steps for establishing the glossary entry process

Discussion items

Time	Item	Who	Notes
5 min	Welcome & Introductions	Chairs
5 mins	Inserting terms into GitHub	Dan Gisolfi
10 min	Update on ESSIF-Labs C&T Project	Rieks	Rieks could only attend the end of the meeting due to time change
10 min	Possibility of using Glossarist?	Drummond	https://www.glossarist.org/docs/adopt/
20 min	GitHub strategy & coordination with Operations Team	Chairs & Dave
10 min	Any other business	All
5 mins	Next meeting	All

Recording - link

Notes

Dan Gisolfi reported that there are three pull requests against our Concepts and Terminology repo.
1. Dan Gisolfisubmitted terms from Bedrock
2. Daniel Hardman submitted terms from the Sovrin Glossary
3. Rieks Joosten submitted terms from ESSIF Lab
4. All of these use a baseline data model
5. This now gives us a set of raw terms
6. The open questions are
  1. What additional metadata is needed in addition to these terms?
  2. What is our process for accepting these terms?
Process questions
1. How do we want to work through a process for approving terms?
  1. Dan Gisolfi proposed that any submission that's valid can become part of the corpus
  2. Daniel Hardman wants to make sure the process is lightweight and low friction
  3. Dan Gisolfi proposed that there may be overlapping terms and it is okay to us deal with this later on
  4. Scott Whitmire proposed that the source can come from any WG or TF within the Foundation and should not require "everyone to vote on everything"
  5. Paul Knowles wants the Semantic Domain WG to be able to prepare a glossary document
  6. RJ Reiser said he wants to do the same thing with the Technical Stack WG glossary, which he has volunteered to lead
  7. Dan Gisolfi proposed the lightest weight process that submitters can use
2. Possible states for a submitted term (long discussion on this)
  1. Proposed
    1. A term someone in the community has suggested that has not had review by the CTWG yet
    2. All proposed terms are under review until the CTWG marks them as reviewed
  2. Reviewed
    1. Members of the CTWG have reviewed the term for well-formedness, valid tags, sanity-check, etc.
  3. Approved
    1. The CTWG members have agreed that the term, definition, and tags are complete
    2. The stakeholders who will be using this term have agreed to the content <== requires review with the stakeholders
3. We agreed that the same term can have:
  1. Multiple labels (words used for the term in specific languages)
  2. Multiple meanings (especially in different scopes/contexts)
4. Daniel Hardman brought up the scenario of different stakeholders disagreeing on the status of a term, i.e., its definition is approved by one set of stakeholders (e.g., one WG) but not by another.
Coordination with the Ops Team
1. Drummond Reedsuggested that the process for submitting, reviewing, approving terms—and for publishing a glossary—is something that we should collaborate on with the Ops Team, and that the Ops Team should then take to the other WGs.
2. David Luchuk said the CTWG and the Ops Team should collaborate to produce a tutorial covering the terminology development process
Daniel Hardman asked to merge the PRs that he and Rieks Joostenhave submitted
1. THIS WAS APPROVED BY CONSENSUS
Paul Knowles asked about what the SDWG needs to get started with development of their glossary.
1. This should be covered by the tutorial (see 3b above)

Action items

Finish meeting notes Drummond Reed27 Oct 2020
Pull in PRs Daniel Hardman30 Oct 2020
Meet with Ops Team to coordinate on flowchart and process of developing tutorial Drummond Reed David Luchuk Steven Milstein30 Oct 2020

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