2024-10-09 Steering Committee Plenary Meeting Notes

Attendance

Steering Committee Members Attending and Participating 

• Daniel Bachenheimer (Accenture Global Solutions Limited)
• Steve McCown (Anonyome Labs)
• Wenjing Chu (Futurewei Technologies, Inc.)
• Drummond Reed (Gen Digital)
• Karla McKenna (GLEIF)
• Nicholas Racz (Key State Capital)
• John Jordan (Province of British Columbia)

Also Participating

• Judith Fleenor (ToIP Executive Director)
• Michelle Janata (LF PM)
• Daniela Barbosa (LFDT Executive Director)

Agenda 

• Recording
  • Link
• Presentation (Google Slides)

Call to Order
Judith Fleenor called the meeting to order at approx. 12:04 pm PT and announced the meeting would be recorded. There were no objections.

Approval of Minutes 

Judith Fleenor presented a resolution to approve the minutes from the previous Steering Committee meeting (Exhibit A) September 4, 2024, and solicited questions from the group. There were no questions or objections. 

Judith Fleenor indicated that consensus had been reached and the following resolution was approved: 

RESOLVED: That the minutes of the September 4, 2024, meeting of the Steering Committee, in the form attached hereto as Exhibit A, are hereby confirmed, approved, and adopted.

New Member Review 

TFI Hub (Shwetha Rao)

eIDAS.vn (Peter Nguyen)

Hkdolts (Makki Elfatih)

Technical Advisory Committee – LFDT

This email was sent out by David Boswell, the LFDT Manager, to all ToIP members:

The election for the Technical Advisory Committee for LF Decentralized Trust will be starting soon and I wanted to make sure everyone was aware of when that will happen and how the process will work.

The members of this year’s Hyperledger Foundation Technical Oversight Committee will serve out the rest of their term as the LFDT Technical Advisory Committee.  Their term expires at the end of the year and this election will choose members of the 2025 LFDT TAC.

The election for the TAC will be run the same way that we ran the TOC election last year.  On October 14, active contributors may nominate themselves to run in the election. The nomination period will end on Oct 31 and on Nov 1 we will open voting to all maintainers of technical projects that have been active in the last year.

Six members will be elected by the votes of maintainers and the LFDT Governing Board will pick 5 additional members from the set of people who nominated themselves.  These 11 individuals will be the members of the LFDT TAC for 2025.

Since there are more projects than there are seats on the TAC, we encourage all projects to participate in TAC meetings and discussions even if you aren’t elected so that all projects have a voice.  The TAC calls are open to everyone and anyone can join the discussions and influence the direction of the community.  Unelected community members won’t have a vote, but can fully participate otherwise.

Thanks,

David

Judith Fleenor asked Daniela Barbosa “does this have to be steering committee members, or can it be contributors”. Daniela confirmed It can be maintainers or contributors. It is not closed to members. LFDT does have nonmembers on the LFDT TAC. 

Wenjing Chu will look to see if he has time to join this group. Karla Mckenna states that her team is fully engaged with other projects at this time but will keep it in mind for the future. 

New Contract for Judith Fleenor

As you know, Judith Fleenor’s contract as Executive Director ends on October 31st.

Judith is working on establishing an outside contract, which will allow her to continue some work at ToIP, as a part of that contract. (Still to be finalized) 

Judith is suggesting that ToIP use some of its remaining budget to write a new contract for a small amount ($500 per month) to have her work, coordinate and attend conferences as Director of Strategic Engagement. 

This will allow her to retain her contractor status at LF, that gives her access to systems at LF.

Let’s discuss.

The group agrees to move forward with a contract for Judith at $500 per month. Judith asks John Jordan to be the driver of the new contract. Daniela Barbosa states that she will be the one to go through for a new contract for Judith. 

TSWG - Keri Suite Working Groups Update

The TSWG created 0.9 versions of the work created in the ACDC TF and the DID:webs TF at their meeting on October 1, 2024.
They then agreed to donate the work of the completed 0.9 versions of the Keri, ACDC, and CESR specifications to the Keri Suite Working Group (KSWG). Additionally, the work completed in the DID:webs TF was also donated to the Keri Suite Working group.
Following donating the work to the Keri Suite Working Group, the two Task Forces, ACDC and DID:webs, were closed.  All new work will take place in the KSWG.

Judith has pointed out that at that meeting the X.509 DID TF closed and the New High Assurance DID Task Force Created
(Note: at the first meeting there was a discussion about changing the name of that TF to better reflect their planned work.)

LF Decentralized Trust - Project Plan

Work out New Charters

LFDT Charter for funding Members

ToIP Working Group Charters, for funding and non-funding members.

New Member -Technical processes for both:
GitHub, vs Website - AutoJoin, etc.

Judith/Daniela/Jory/Scott to work out details.
The new set of JDF Documents needs to be created to include the Keri Suite Working Group. Judith to work with Michelle to get this done by the end of the month, hopefully before LFDT Summit and IIW. Then that new set of JDF documents will need to be approved by the SC. Judith to send them out via email. Once Approved the new set of JDF documents needs to be loaded into AutoJoin and easy CLA.

Daniel Barbosa states that she will be sending a note out to all current Trust Over IP steering committee members, welcoming you officially to LFDT and scheduling an onboarding session. Daniela is going to send the steering members the onboarding deck that all LFDT members have. The LFDT ecosystem team will review with you and put an engagement plan in place. Judith and Daniela also talked about just sending a note to the contributors, welcoming them also to LFDT, encouraging them to join as members of LFDT if they are interested. Daniela states that LFDT has a couple of new members that will be announced the week of the Member Summit. Including Mastercard, Hong Kong Monetary Authority, as well as a couple of others that are joining. Daniela does not know if they will have their paperwork done on time. LFDT has gotten some great new members joining. 

Judith Fleenor states that we are talking about two different documents, 1. Trust Over IP documents and 2. The LFDT documents which will need to be filled out and signed if you choose to continue to be a funding participant member of LFDT in 2025. 

Daniela Barbosa clarifies that as a paid member of ToIP you are grandfathered in through the end of the year at LFDT, but for 2025 you will need to sign an LFDT agreement. Daniela will be sending out an email with all the details. Daniela will be in San Francisco at the members summit and can sit down and talk through it as well. 

Onboarding processes

Putting new members in communications tools: Groups.io, Slack to Discord, Google Share Drives, Calendars, etc.

Judith/Daniela/Min Yu/David Boswell to work out details. Still waiting to meet with Min and Michelle to work out details

Zoom Rooms / Calendars

Move to LF Project Control Center (PCC)

Figure out how to link Public Calendar from PCC to Wiki

Etc.

Michelle/Judith/Daniela/Min Yue Others as needed

Still waiting to meet with Min and Michelle to work out details and when.

Reminder:
Individuals Create LFX ID, if you don’t already have one.  https://lfx.linuxfoundation.org/

All SC Members and Working Group Chairs

Confluence Wiki to Atlassian Cloud

All of LF’s Confluence Wiki’s are moving to Atlassian Cloud. 
DONE.  Seems to be working well for everyone.
Slack to Discord

LFDT will use Discord

Switch to Discord ASAP

Judith/Ry Jones and Tracy Kuhrt

Request a volunteer’s assistance

Waiting to hear from LFDT when they are ready to make this move.

Daniela Barbosa states that we migrated to a huge community from rocket chat to discord last year, and it was very good. Discord has a lot of great features, including usability, that our community really benefits from. It's been on the agenda for the last 2 weeks at our CA weekly calls, and we just haven't gotten to it. Daniela will prioritize this to make sure it happens.
Google Share Drives

LFDT currently uses just google and shares with who they want.

They don’t use Share Drives.

A solution that protects IPR for JDF projects will have to be found. TBD
Awaiting their response to how they see onboarding of members into our shared drives managed.

New Steering Committee

We will need to come up with a new way of establishing who is on the ToIP Steering Committee for 2025.
UPDATE:  The SC decided on September 25th to follow the plan suggested by the team.
Judith to send out information to WG Chairs and All Members List before next all members meeting.
Working Group Chairs to recommend their nominees for the slate by end of November.
Voting to occur in December.  Judith to work with LFDT on procedures.

Judith asks who she should talk to about setting up a voting system? Daniela responds that Judith should speak with Min. PCC, LFX has a voting system, Min can help set that up.

Marketing

LFDT - Announcements

LF to put out Press Release first day of OSS Europe

ToIP would be listed as a project moving into LFDT

At OSS Europe - Daniela had a 10-minute walk on after Jim Zemlin’s talk.
UPDATE: We were prominently positioned in the LFDT Press Release and the Announcement at OSS Europe.

ToIP Webinar could happen and be recorded in early Oct.
Update: We postpone our Webinar November 13th at 10 am, to be able to give more time for advertising it.
Judith to get a blurb about it to Tomaz from LDFT by Oct. 15th.

LFDT Members Summit

UPDATE:  SC Members attending are Drummond, Karla, Nicho, and Wenjing.
ToIP Session being designed

Judith Moderating a Financial Panel with Karla, Sam Curran, anyone else? 

Judith to plan a group dinner for Tuesday evening preconference

Judith asks Daniela if we can get a list of attendees. Daniela responds that yes; we can certainly get a list of attendees. She also states that the agenda is up: https://project.linuxfoundation.org/lfdecentralizedtrust-member-summit-2024

You will be able to see the list of companies listed in the agenda. 

LFDT - wants to discourage projects from having their own website, but just project website within the LFDT website.

UPDATE: ToIP has a landing page on the main LFDT website, that links to our website.  We didn’t have much design input on that page.

NOTE: ToIP Website updates were all done before Alex left, and Judith has been trained on how to do the minor updates like BLOG Posts, etc. One challenge is spam from the new contact us page.  But for now, Judith is just deleting them, until she can research and find an updated for to use.

Bhutan Innovation Forum

Bhutan Innovation Forum

Recap by Drummond Reed

The key theme of the Bhutan innovation Forum was mindfulness. The reason for it was a project that the King is sponsoring, called the Gelephu Mindfulness City or GMC for short. The whole conference is about the innovation within Bhutan and all the folks contributing to this. It redefines the concept of a Plan city.  

Website:
Our Work - Being worked on by Drummond.

Technology Arch Specification page
Evolution of the Stack page
- Evolutions of the Stack.pdf

Also once those changes are made, then a BLOG post and updates to the homepage and deliverable pages will be made.
Waiting on the Spec to be finished and ready.

Open Discussion

All Members Meeting - WG Updates
Wednesday  October 16th

10 am PDT / 1 pm EST / 17:00 UTC / 19:00 CEST

Steering Committee - Plenary and Discussion Meeting
November 13th

noon PDT / 3pm EST / 20:00 UTC / 21:00 CEST

Steering Committee - Plenary Meeting
Wednesday December 11th 

noon PDT / 3pm EST / 20:00 UTC / 21:00 CEST

Adjournment 

At approximately 14:02 PT, Judith Fleenor adjourned the meeting.