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Meeting Date
Zoom Meeting Link / Recording
Attendees
Main Goals of this Meeting
Catchup after the holidays; learn about new Google Drive updates; prep for the All-Member Meeting; plans for: a) terms wiki populating and b) terms wiki adoption by other WGs.
Agenda Items and Notes (including all relevant links)
| Time | Agenda Item | Lead | Notes |
| 3 min | - Start recording
- Welcome & antitrust notice
- Introduction of new members
- Agenda review
| Chairs | - Antitrust Policy Notice: Attendees are reminded to adhere to the meeting agenda and not participate in activities prohibited under antitrust and competition laws. Only members of ToIP who have signed the necessary agreements are permitted to participate in this activity beyond an observer role.
- New Members:
- Michael Nettles is a senior vice president at ETS. He is interested in learning all the relevant terminology and acronyms in the ToIP space.
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| 2 min | Review of previous action items | Chairs | - ACTION: Drummond Reed to post a "ToIP terms wiki backfill plan of action" before he goes on holiday.
- ACTION: Daniel Hardman will create a ToIP terms wiki for #mega and post the link to Slack.
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| 15 min | Community updates | All | General announcements and updates from CTWG members since our last meeting on December 6th. |
| 10 min | New Google Drive WG folders | Judith Fleenor | Judith will brief us on starting to use Google Drive for CTWG docs as needed - The goal is to enable ToIP members to collaborate on ToIP deliverables as Google docs with intellectual property rights (IPR) protection in order to make sure that only ToIP members who have signed the contribution agreements can work on them.
- The challenge is that Google Drive uses email addresses, and the address must be the domain of the member organization (for organization members). If Google Drive access requires use of a personal email address, the member can use a personal email address.
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| 10 min | All-Member Meeting prep | | Judith suggests we use the All-Member meeting on Wed Jan 18th to explain to other ToIP WGs how they can start using terms wikis. - What do we need to do to be ready?
- What's our plan to support incoming inquiries?
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| 15 min | Populating our existing terms wikis with terms in the new ToIP specifications | Drummond Reed | This is an action item Drummond did not get done before the holidays, so with the new deliverables that cite these terms (above), this is more urgent now. - Drummond suggests a dedicated meeting later this week for volunteers willing to take some time for this task (many hands will make light work).
- The prep we need to do includes five steps:
- Basic "cheat sheet" of instructions.
- Prepare a Google sheet of all the missing terms.
- Assigning terms to volunteers.
- Adding the terms wiki pages.
- Cross-checking the work.
- Approval by the term community (each ToIP WG).
- Review the documents using the terms to make sure the definition is in fact what was meant by the authors. Note: this step may be painful but is necessary.
- Follow up this effort with compiling our "lessons learned" into drafting the CTWG Users Guide that Rieks Joosten has already started.
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| 5 mins | - Review decisions/action items
- Planning for next meeting
| Chairs | - Judith suggested that, once this is ready, we hold a Community Workshop series to review the terms that have been developed so far.
- Rieks had a different suggestion: each WG curates its own terms wiki, and then each terms community review the terms that it is using from other terms communities.
- Judith pointing out that where we do need consensus across ToIP is the ToIP Core Glossary.
- Rieks suggested that the solution may be to have a ToIP dictionary that works across all the ToIP glossaries.
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Screenshots/Diagrams (numbered for reference in notes above)
#1
Decisions
Action Items