General announcements and updates from CTWG members since our last meeting on December 6th

.

• Drummond Reed mentioned the acquisition of Evernym by Avast that closed in December. Avast will be joining ToIP as a Steering Member.
• Drummond also said the launch of two final ToIP Approved Deliverables—the Introduction to ToIP V2.0 white paper and the Design Principles for the ToIP Stack recommendation—should be live this week.
  • This

• • raises the need to "backfill" the supporting glossary entries - see agenda item below.

ChairsJudith Fleenor

Judith suggests we use the All-Member meeting on Wed Jan 18th to explain to other ToIP WGs how they can start using terms wikis.

• ACTION: Drummond Reed to prepare CTWG slides about terms wikis & glossaries for the Jan 19 All-Member Meeting.

This is an action item Drummond did not get done before the holidays, so with the new deliverables that cite these terms (above), this is more urgent now.

• Drummond suggests a dedicated meeting later this week for volunteers willing to take some time for this task (many hands will make light work).
• The prep we need to do includes five steps:
  1. Basic "cheat sheet" of instructions.
  2. Prepare a Google sheet of all the missing terms.
  3. Assigning terms to volunteers.
  4. Adding the terms wiki pages.
  5. Cross-checking the work
  We should follow
  1. .
  2. Approval by the term community (each ToIP WG).
  3. Review the documents using the terms to make sure the definition is in fact what was meant by the authors. Note: this step may be painful but is necessary.
  4. Follow up this effort with compiling our "lessons learned" into drafting the CTWG Users Guide that Rieks Joosten has already started.
• ACTION: Drummond Reed to start the first steps of the action plan to "backfill" the terms already used in ToIP Approved Deliverables.
• Judith suggested that, once this is ready, we hold a Community Workshop series to review the terms that have been developed so far.
• Rieks had a different suggestion: each WG curates its own terms wiki, and then each terms community review the terms that it is using from other terms communities.
• Judith pointing out that where we do need consensus across ToIP is the ToIP Core Glossary.
• Rieks suggested that the solution may be to have a ToIP dictionary that works across all the ToIP glossaries.

• ACTION: Drummond Reed to add this topic—about the relationship of the ToIP Core Glossary and a ToIP Dictionary—to the agenda of our next meeting.